Job: APEC Front Office Coordinator/ Social Media Coordinator

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Title APEC Front Office Coordinator/ Social Media Coordinator
Categories Administration, Communications, Community, Culture
Salary 30,000
Location Queens, NY
Job Information

APECAPEC Front Office Coordinator/ Social Media Coordinator

Alley Pond Environmental Center, located at 228-06 Northern Blvd, Douglaston, NY 11362, seeks a full-time employee to fulfill the Front Office Coordinator position.

Candidates should have experience in reception work and dealing with the public. The right candidate will have registration/membership computer skills (Microsoft OS). Knowledge of HTML coding and social media platforms is a plus. Willingness to be around live animals is required.

Full-time work hours are 9am to 5pm, Monday through Friday with occasional evening and weekends.

The salary for this position is $30,000.  As a full-time employee you will qualify for health insurance, dental insurance and TIAA-CREF retirement plan. Alley Pond Environmental Center is an equal-opportunity employer.

Please note: there will be a brief training period as a per-diem employee.  Full-time position potentially to begin in mid-August to early September.

If you wish to apply, please send a resume and completed employment application to Irene V. Scheid at

HOURS: Full-time Monday through Friday 9-5 includes occasional weekend days and evenings.

REPORT TO: Executive Director

QUALIFICATIONS: excellent speaking and writing skills; excellent people skills; excel at record keeping; proficient in Microsoft Word, Excel & Publisher; familiar with various social media platforms; working knowledge of basic HTML coding a plus


General:  Public Relations, Visitor Orientation, Reception, Telephone, Computer Data Entry, Cashier, Social Media Coordinator, webmaster, Online Registration System Administrator


  1. Responsible for opening and closing procedures for building.
  1. Answer all phone calls properly and provide complete & accurate information. Refer questions to proper staff/voice mail.
  1. Greet visitors & welcome them to APEC. Greet teachers and school staff as they arrive for trips. Give a brief introduction to APEC. Direct visitors to appropriate program areas. Familiar with all programs; can answer basin questions.
  1. Receive payments and maintain log book of daily income and all program books. Balance daily income at end of day.
  1. Phone and in-person registration of people/teachers for programs by signing them into proper spaces in computer and program books/class trip book. Keep accounts of all fees and deposits paid by each person for each program. Generate all necessary class lists and emergency forms, both weekly and quarterly.
  1.  Manage registration & membership program as administrator. Enter programs into registration system. Monitor registrations and submit daily log of payments and their accounting codes to the bookkeeper. Forward all information regarding membership to the membership associate. Train staff to use registration program and assist public with questions regarding the public online registration portal.
  1. Maintain all social media for organization. Compile content for & send weekly e-blasts. Coordinate on-line fundraisers.        Monitor information and events to other event/organization sites.
  1. Code updates for website and keep information accurate and up to date (quarterly and as needed). Update Google       Calendar with all programs (which appear on website homepage).
  1. Manage Office Supplies and Maintenance/Animal Care Supplies. Arrange for ordering supplies. Price compare when necessary.
  1. Coordinate aspects of APEC fundraisers such as Gala, Annual Campaign and other special events
  1. Collect and generate content for quarterly newsletter/program guide, TIDINGS. Submit to and work with printer to have it printed in timely fashion. Design promotional fliers and handouts as needed.
  1. Generate press releases and send out monthly.
  1. Liaison to APEC printer.

OTHER: Tasks as assigned

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